Your Medical Records: How to Get a Copy

If you have sustained an injury as the result of a medical procedure that you fell has been carried out negligently , whether this is for yourself or a member of your family, you will need to produce copies of your medical records along with all other relevant documents and notes, as part of the procedure of investigating such a matter thoroughly.


Unless there are exceptional and unusual circumstances, individuals are entitled to access their personal medical records. This is possible in the following ways:

  1.  Via administrative access to Health Service Executive records. This is the most straightforward way to access your medical records, and simply involves writing to your doctor or the hospital you have been treated at and asking for your records as a matter of administration, without invoking your statutory rights. You will not normally be expected to pay for a copy of your records, although you may be asked to pay a fee for copying if the records are very long. You will probably be asked to provide identification and proof of address to get a copy of your records but these documents will usually be provided when you request them. Occasionally, it may not be possible to obtain medical records in this way.
  2.  Under the Freedom of Information Act 2014. Public bodies that hold medical records are obliged to provide individuals with copies of their records under this Act. You should apply in writing to your hospital, explaining that you would like a copy of your medical records pursuant to the Freedom of Information Act. The hospital will need to identify your records, so you should include your name, date of birth and address in your letter, along with proof of identification. You should note that a copying fee may be requested, and that private hospitals are not subject to this Act.
  3.  Under the Data Protection Acts 1988 and 2003. If the treatment that relates to your case was carried out in a private hospital, your records can be requested under the provisions of the Data Protection Acts. You should set out your request in writing and include your name, date of birth and address, with proof of identification. Getting a copy of your medical records in this way will usually incur a fee of €6.35.



How to Proceed with your case

If you feel that you may be entitled to bring a case as a result of an injury sustained due to the negligence of a medical professional it is important to consult with a solicitor experienced in this area of law.

At S.T. O’Sullivan & Co Solicitors, we have 35 year’s experience in dealing with claims of this type and are sensitive to the burden that such litigation places on the claimant. This is why we take the time to understand the impact such injuries have on our client’s everyday life and wellbeing.


S.T. O’Sullivan & Co Solicitors, 6, Bindon Street, Ennis, Co.Clare.

Telephone: 065 – 6820620. Email:

We guarantee to return calls within one business day.